Things to Consider While Choosing a Conference Table

02 March 2023

Conference Table

When you’re running your business and you’re about to take it to the next level and want to add a conference room to the office, a conference table will be a must.

Research says that mid and high-level managers are likely to spend around 35 percent of the day in meetings and meetings will be incomplete without a suitable conference table. As you’ll take most of the crucial and strategic decisions on a conference table, that table needs to have a professional, and stylish look.

But what are the things to consider while choosing a conference table?

Don’t you have a clear idea about it? Just read this article to get a complete idea.

Make a Statement with Your Conference Table

Choosing a conference table is about more than just finding a functional piece of furniture. It's an opportunity to make a statement about your company's style, values, and priorities. Here are a few things to keep in mind as you select the perfect conference table:

1. Size of the Room

The size of the room is one of the most vital factors when choosing your conference table. Take care of issues like there should be enough space in the room so that people can comfortably sit on the chair and also can easily get out of the chair. Consider the location of the windows and doors and their accessibility. You should never choose a too large table that you don’t have sufficient space to move around the table. Similarly, the table shouldn’t be too small either.

If you have any multimedia system in the conference room, also keep a space for that after placing the table. 

2. Seating Arrangement

The seating arrangement is the next thing you need to decide. When you’ll choose a conference table, just imagine how many chairs you can place around the table. Just a conference table won’t be enough, you’ll also need the right chair with that whether an all-swivel chair, chief-executive chair, mid-level executive chair, or executive chair. Well, it will also depend on the size of your room.

Consider this seating arrangement so carefully that even if the table’s all seating spaces are filled up, people can sit comfortably and get out of chairs easily.

Read Also: How to Choose The Best Chair For Your Office Setup

3. Table Type

Choose the table type based on comfort, effectiveness, and your business’s future needs. The table needs to be available in different sizes and shapes. Some popular shapes are square, oval, rectangular, schools, horseshoes, and the like. 

If you want the conference table to be flexible, based on the flexibility the tables can be divided into the following types:

a) Fixed Tables

You use fixed tables in static situations in a room and you can’t move them easily. These tables are comparatively less costly. 

b) Tables having Folding Legs

Nowadays, tables having folding legs are getting popular because you can use them for various purposes and a variable number of people such as meetings, dinners or lunches, training courses, presentations, banquets, and different types of events. You can easily and quickly move these tables by folding them, can also stack them to save storage space and only two persons can handle them. These are most popular for business hotels and training institutions. 

c) Tables with Wheels

Tables with wheels and flip tops can easily be folded or tilted and kept at the side of the room to save storage space. Generally, you can use these tables in medium or small size rooms. Only one person can handle them.

4. Elegance/ Style

When you are choosing the conference table as the first thing for your conference room, consider how it’s going to affect the elegance/style of the other furniture. Otherwise, consider your available furniture to decide which table will suit you best. You’ll get various shapes of modular and single tables available at the market: square, rectangular, round, semicircular, and the like. Select the shape that enhances your space’s functionality and creates an impact on your meeting room’s appearance. 

5. Color

Now, it’s time to select the color and material. Ensure that the material is shock, scratch, and high-temperature resistant, and also easily cleanable and maintainable. For instance, the plastic laminate material contains each of these characteristics and you’ll get them in larger varieties of colors and they are imitation woods. So, you can select it as your tabletop.

The table’s legs need to be constructed with aluminum or steel which are functional, resistant, and light materials. You’ll also get them in plenty of finishes like powder coating, and chrome plating in different anodizing and colors. 

6. Power Ports

Naturally, you’ll use laptops, microphones, phones, and audio-visual stations in your meeting room. So, consider your power ports’ or sources’ location and how it will affect your table’s function. Avoid undesirable tangles of wires, plugs, and cables in a vital meeting’s middle. That’s why ensure that you have got sufficient UDB ports and electrical outlets for all members available at the meeting, with an additional one for extra requirements.  

7. Price

Finally, consider whether the conference table fits your budget or not. The prices of your table will vary depending on its size, functionality, and material. Choose the one that meets your requirements best within your budget.

Recommended Reading: Why Conference Room is Important for Your Office

Final Words:

Now, you must be confident about the things to consider while choosing a conference table. So, choose the best conference table online from BION Style, and give your conference room a rocking look!


1. What factors should I consider when choosing a conference table?

When choosing a conference table, consider factors such as size, shape, material, style, functionality, and budget. These aspects play a crucial role in determining the right table for your conference room.

2. What is the ideal size for a conference table?

The ideal size for a conference table depends on the size of your conference room and the number of people you need to accommodate. As a general guideline, allow at least 24 inches of width per person to ensure comfortable seating arrangements.

3. What additional features should I consider for my conference table?

Additional features to consider include built-in power outlets, cable management systems, integrated technology solutions, adjustable height options, and storage capabilities. These features enhance the functionality and usability of the table.

4. Can I customize my conference table?

Yes, BION Style offers customization options for conference tables. You can choose the dimensions, materials, finishes, and even add personalized details such as company logos or branding.